Implementing a server can enhance many small
office computer systems. A simple
peer-to-peer server is usually all that is required and doesn’t cost a lot of
money the way centralized servers once did.
Even a centralized server doesn't have to be as expensive. You can purchase an inexpensive computer from a reputable computer vendor like Dell or Gateway and purchase Windows2000 Server from TechSoup at approximately $160. This is a substantial savings over the cost of a "server".
Basically, the server is a centralized location for all data files to be stored securely and shared among different users in the office. Having all of these important data files in one place makes them easier to back up and restore in the event of a hardware failure.
Do you have certain applications and data that only SOME of your employees are supposed to have access to? If so, then a server can be configured so that only those users have access to them. That way, your financial director can have secure access to the "books" while other network users do not. Also, each user should have their own private directory on the server to allow for them to save their work on the server.
Some applications run better from
servers. If you have a program that runs on an SQL database engine, it can
likely run faster from a server than it will from a desktop computer.
Other applications (like Word, Excel, Wordperfect, Peachtree, Quickbooks, etc)
run better if they are installed on the local computer. However, the data
that you create with these programs should be stored on your server for
safekeeping and backup. Also,
the server allows for the installation of Norton Antivirus Server, which can
enhance the operation and update of your Antivirus applications.